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VI. ARCHITECTURAL CONTROL COMMITTEE
APPLICATION
PROCEDURES – ARCHITECTURAL MODIFCATION PROCESS
1) Homeowner request Project Registration
Form (PRF) from
Management Company.
2) Management Company sends PRF to
Homeowner.
3) Homeowner returns completed PRF to
Management Company with
accompanying paperwork, sketches, security damage deposit check
and proof of insurance. If the
modification requires a Township permit, a copy of the permit is to be posted
for and made available to the Architectural Control Committee members during
the final inspection.
4) Management Company reviews to ensure
all required paperwork
has been submitted and contacts Homeowner if information
is missing.
5) Application
and supporting documents are forwarded to ACC Chair .
with transmittal form.
6) Application
is reviewed by ACC.
7) a) If the application is approved by the
ACC, it is returned
to
the Management Company with transmittal recommend-
ding the
Board of Trustees approve the modification(s);
b) If the application is incomplete or
does not meet
guidelines, the ACC denies and returns APPLICATION
to the Management Company.
The Management
Company
will notify Homeowner.
8) Board of Trustees meets to approve/deny
application; Board has 45
days in
which to respond to applicant. NO
MODIFICATIONS CAN PROCEED WITHOUT WRITTEN APPROVAL CONFIRMATION FROM THE BOARD of
TRUSTEES.
9) a) If approved by the Board , the
Management Company sends a
Board Approval Letter to Homeowner with Restrictive
Covenant
form ( if
required.), to be filed with Mercer County Clerk’s Office;
b) If
Denied by the Board , the Management Company sends
Board Denial Letter to
Homeowner and may request additional
information
if original application did not meet guidelines or
information is missing.
10) Upon receipt of approval letter, Homeowner initiates
modification.
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